How To Survive Organizational Stress
In the most basic sense of the word, stress is simply how our bodies respond to changes emotionally, mentally, and physically. No matter where we are and what our daily schedule looks like, stress impacts each of us every day.
However, if you find that your workplace fills you and your coworkers with more stress than you can manage with little hope of resolution, your workplace might be suffering what is called organizational stress.
In environments with lots of organizational stress, employees are more likely to have higher medical expenses, call in sick, or even quit. According to research on employee stress (illustrated in the infographic below), these associated costs can cost American businesses as much as $300 billion each year.
While stress can often feel like a personal issue, it is a manager’s responsibility to understand the symptoms of organizational stress and assist employees in managing obstacles that can result in unnecessary stress.
You can find some examples of these management strategies, along with more information about how organizational stress can impact us, in the infographic below produced for Pepperdine University’s Online MBA Program.
Do you ever catch yourself on social media or browsing the web while you’re at work? If you do, you’re not alone. GetVoIP recently surveyed 2063 people between the ages of 25 and 64 and found that 80.4% of employees waste time on the clock. Though some employees said that they only waste half an hour, nearly one in five admitted to wasting at least a third of their work day! Women and millennials were also found to waste more time than their counterparts. For more information on this survey, see the visuals below.
So one in five of those surveyed wasted a third of their working week!
The report suggested that women were more likely to be distracted by family commitments such as checking what their children were doing.
One reason offered by the survey’s authors for 25 to 34 year olds wasting more time at work was that they expected a more social work environment, which could increase non-work related distractions.
Anyway, should work productivity be measured simply in terms of the quantity of time worked, or would it not be far wiser to measure it by the quality of the results achieved from that work?
Do the findings surprise you? Do feel free to give your comments, ask any questions or indeed offer your own answers to this problem.
These visuals appear courtesy of getvoip.com/blog
Offices were originally designed with simpler needs in mind, such as available space and proper ventilation. But today, offices are constantly being redesigned to inspire happier, more motivated employees.
While it may seem more difficult to measure to the cost of unhappy employees than it is to count square yardage of an office space, studies estimate that the cost of unhappy employees takes a toll of more than half a billion dollars on the U.S. economy every year. To an employer, that means higher turnover, more sick days, and less productivity.
From cubicles to open-floor plans and beyond, the infographic below illustrates how employers are adapting their offices to meet the needs of employees today.
As employees grow to expect more freedom and greater satisfaction from their workplaces, what changes have you noticed in yours? What changes have you seen (or made) in your work environment that inspired employees? Leave a comment with your experiences below.
Tips On How To Use Twitter For Business If You’re A Local Entrepreneur
Have you worked out how to use Twitter for business if you’re a local entrepreneur yet?
If not, you can get 16 great free tips in a recent free report by Social Quant, a business which enables companies to maximize their website traffic and relevant follower reach from social media initiatives on Twitter.
These are all easy to implement tips that will quickly arrange your Twitter profile in a way that will enable your business to get those extra results, including more revenue and more business, if that’s what you want it to achieve.
The first step is the biography part, which should be used as a concise summary of what your business has to offer. This needs to be followed by your profile picture. Remember that people relate far more to seeing a person than an image. If you have staff, perhaps stand with a few of them outside your office, shop or factory door and look welcoming.
Your corporate or brand image could come next on your your cover banner. Try to include contact details such as your website, telephone number and email address. You want to make it as easy as possible for people to find you and contact you.
To get the full 16 tips, plus further information if you want to work more closely with Social Quant, please see http://www.socialquant.net/how-to-use-twitter-for-business/
Businesses across the world are keen to create stylish and comfortable reception areas and they often invest significant sums of money in designing and furnishing these spaces.
It’s certainly straightforward to access the necessary resources. For example, the collection of office furniture from Furniture at Work contains a range of pieces designed specifically for reception areas, including leather tubs chairs, modular seats and curved desks. But just how important is this part of your premises and is it worth putting so much effort into getting it right? To help you understand the significance of this issue, here are three things that a great reception could do for your company.
Helps You To Secure New Customers
OK, so the best reception in the world won’t secure you new customers by itself, but having a comfortable, professional looking space in which to greet potential clients can help you to win them over. In the business world, first impressions count and if your reception exudes class and style, your visitors are more likely to be persuaded by any subsequent sales pitches. A well planned, furnished and decorated reception gives the impression that your company knows what it’s doing and is going places. When it comes to encouraging people to sign on the dotted line, this can be a huge help.
Boosts Your Brand
Then there’s your brand to consider. All business owners understand the significance of branding when it comes to things like marketing material and packaging, but all too often they lose sight of the importance of this issue when they’re planning their offices. To create a truly successful brand, you have to ensure it runs right through every aspect of your company, including your workspace. By creating a reception area that reflects your firm’s ethos and features plenty of branded signage, you can help to reinforce your image to the outside world.
Makes It Easier To Attract The Best Personnel
Having a high-quality reception can even help you to attract a higher calibre of employee. People want to work in comfortable, attractive offices and so prospective staff members will pay keen attention to this part of your office. If they don’t like what they see, they might form a negative impression of your company and this could have a bearing on whether they decide to accept any job offers. Given the importance of attracting and retaining the most talented personnel, this is not an issue you can afford to ignore.
So, while reception areas may be small, they can have a big impact on the success of businesses. If you think this part of your premises is in need of a little TLC, now could be the time to invest in a revamp.
The importance of an employee handbook that clearly sets out your business policies and procedures cannot be overstated. Although it is not a legal obligation for businesses to have a staff handbook, having one can help to dramatically improve the overall strategy for corporate governance in any type of business. A clear and concise employee handbook can help to settle workplace disputes before they begin and protect both yourself and your employees from unnecessary conflict and the potential of litigation. It also serves to inform your employees of what is expected of them and gives them an idea of what is and is not considered acceptable behaviour.
An employee handbook should be provided to employees during the induction process and should include job-related employment information covering workplace ethics, health and safety guidelines, employee privacy, staff recruitment and customer service standards. The handbook should also include provisions for holiday arrangements, company rules, payroll information, disciplinary and grievance procedures, industry regulations and any other laws with which the business must comply. It can help improve employee morale by demonstrating that you are interested in fair and consistent communication for your employees, and it can also be used to bring new employees up to speed more quickly.
The policies and working practices that are set out in the employee handbook are more beneficial and useful when they are applied as guidelines rather than as rules and regulations that must be adhered to. It’s important to avoid complex and convoluted policies and to minimise the use of legalese within the handbook, as employees who become frustrated with the amount of information and with convoluted policies are unlikely to read it.
How a Handbook Will Protect You
In the event of an employee taking legal action against your company, an employee handbook could prove to be a very useful tool in your defence. Although a staff handbook does not prevent the business from being sued, it can instead be used as a form of documented evidence. For example: If the handbook explains how overtime is calculated and your employees have acknowledged receipt of the handbook, then this could protect the business should it be accused of not paying the correct amount of overtime.
In order to provide the maximum amount of legal protection to the business, the employee handbook should be regularly updated in order to comply with the latest employment laws, as certain sections may become irrelevant and others need further clarification as rules and regulations are amended. It is therefore important that the handbook is reviewed annually and updated accordingly. It is also good practice to ask employees to acknowledge receipt of the handbook in the form of a signed document, which will also help protect the company in the case of a legal dispute.
How to Update Company Policies
There are numerous reasons why company policies may need to be reviewed and updated, such as company growth or a change in the direction or organisational structure of the business. By having a clear and concise procedure for reviewing and, if necessary, updating the employee handbook, a company can minimise the amount of time it takes to implement such changes. Some useful tips for updating an employee handbook include:
Identify the right person for the job: Ideally, the best person to oversee this task would be an HR manager, but it is equally important to record the views of all members of departments, as the policies outlined in the handbook can affect the various levels of staff in different ways.
Gather information: Research within the company to determine the need for the new policy and decide how important it is. Discussing similar policies with other companies can be useful to find out how it was implemented.
Keep the new policy simple: The language used should be simple and easy to follow and understand. Underlining the business objectives and also the benefits of the policy change and how it will be implicated among the team can help to encourage employee adoption.
Add the policy to the employee handbook: Effective use of illustrations to explain exactly what the new policy does and why it has been added can be useful. A cover letter should be included to explain why the changes were made.
Present the new policy to all employees: A meeting should be arranged so that the new policy can be discussed. By taking the time to go through and explain the change and answer any questions employees may raise, you are more likely to identify any misleading information or loopholes in the policy which may need to be amended.
The importance of an up-to-date employee handbook cannot be over-emphasised. Employees must understand the rules of their working environment and the basis and justification for these rules (policy), as well as what they and others are expected to do (procedures). An employee handbook is an extremely important tool that helps directors and senior management run a company smoothly and efficiently.
Founded in 2002, Compliance Week is the leading online source of news and information relating to corporate governance, risk and compliance. Compliance Week features weekly electronic newsletters, a monthly print magazine, proprietary databases, industry-leading events and a variety of interactive features and forums. Our mission is to help our subscribers comprehend and comply with the constantly evolving global regulations and standards to which public companies must adhere, and our focus is on critical regulatory and compliance issues related to financial reporting, regulatory enforcement, corporate governance, enterprise risk management, and related global issues.
How Much Time Is Wasted At Your Workplace – Infographic
How much time is wasted at your workplace? Focusing particularly on employee use of social media and digital communications, the folks at Biz 3.0 produced an infographic a few years ago based on research into this problem that summed up the extent of it. Many millions, possibly billions, in lost productivity are being lost to businesses every year. They kindly invited me to republish it here so that my readers and subscribers can take a look at a problem that is still as widespread as ever.
Do you agree that all businesses need a social media policy? Is simply banning social media at work a real social media policy? Surely finding an effective way to harness employee use of social media and digital communications is the way forward, turning a problem into a solution. Either way do send your own comments, questions and insights via the comments box below.
How To Invest Your Time Like Money by Elizabeth Grace Saunders was published on February 15th, 2015 and gives a concise and practical guide to breaking out of the time trap that holds back so many would be entrepreneurs. Elizabeth Grace Saunders is the founder & CEO of Real Life E®, a time coaching and training company. This book looks at an easily overlooked problem for new entrepreneurs. Lack of available time is a road block potentially every bit as formidable as lack of available finance.
The answer is not simply to work longer and longer until every available moment is taken or to do everything yourself so things barely move forward. Time needs to be budgeted for and invested every bit as properly as money is. This book sets out to teach how to not only identify what is important, but also how to identify (and fix) those habits and ways of thinking which would otherwise compromise decision making and how to spend your time.
Steps are outlined how to regain and keep control of available time, commit to a trusted system that suits you and avoid the trap of perfectionism. Anyone feeling overwhelmed through trying to do too much by themselves, or finding themselves bombarded to try all sorts of additional extras, would do well to take a step back and implement the measures outlined in this book to regain control of their commitments.
The beauty of the internet is that you can do anything but that doesn’t mean you should do everything. Saying no nicely to something which isn’t essential or doesn’t move your business forward is a necessary asset. There are plenty of people out there with their own agenda. The volume of spam any email address or contact details posted on attracts is an obvious example of that.
If you go to Amazon, there’s a chance to read the opening pages of the book and find out what it is about so that you never find yourself saying £there aren’t enogh hours in the day”.
Any relevant questions or comments about the book are warmly welcomed in the Comments Section below
Since their introduction in 2012, Twitter Cards have proved invaluable for expanding a tweet. Twitter cards allow much greater context to be added to a tweet including photos, article summaries, direct downloads, audio clips, and more. What’s more, Pinterest also supports Twitter Cards. This means that you can view a Pin that has been shared via Twitter without the need to also head over to Pinterest to actually see it.
Here’s a great infographic from the team at SurePayroll to explain it all in more detail with particular emphasis on how to drive traffic with Twitter Cards:
If you decide to take Twitter Cards for a spin do be sure to tell us how it goes by sending your informed comments for publication in our comments section below this article, especially your own insights into how to drive traffic with Twitter Cards.